Payroll Manager


: $75,730.00 - $120,660.00 /year *

Employment Type

: Full-Time


: Accounting

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Do you want to work in a cool, young, predominantly female-driven beauty company?
Are you an amazing communicator?
Are you enthusiastic and eager to learn and problem solve?
If this sounds like you, here?s the job for you!
The Payroll Manager's responsibilities include payroll administration and corporate tax support. You will primarily be responsible for processing payroll, commissions and handling all aspects of corporate taxation. You will maintain proper internal controls over payroll, employee master data and be responsible for the accuracy of payroll processing and posting to the general ledger. You will manage the company?s quarterly and monthly tax filings to ensure compliance and accuracy. You will also provide financial, administrative and clerical support to the accounting team, especially with respect to monthly, quarterly and annual close.
Responsibilities: Coordinate with HR regarding all payroll documentation to ensure accuracy in our HR platform to be pushed to our payroll platform Maintain the payroll processing portal, Trax ? New hires, terminations, benefit enrollments/changes (401K, Roth, healthcare, dental, transitchek), maternity/disability leave, misc. deductions, misc. reimbursements, employee purchase deductions, salary changes, department changes, position changes, address changes, direct deposit information changes Ensure proper internal control over the employee master data files within payroll system; work with Controller and HR Director to develop processes and communication flows to ensure completeness and accuracy of payroll data Prepare and process payroll on weekly basis; this includes processing salary and hourly company employee payroll, owner payroll and 1099 pay Maintain legislative materials by reviewing, interpreting and implementing new or revised laws to uphold pay compliance Register the company and coordinate with our payroll provider to file state and local taxes as need be Ensure proper oversight of payroll taxes Collect, review and process 1099/educator invoices Collect, review and process hourly employee timesheets Process Voya 401K and Roth employee contributions and employer matching Calculate and pay monthly and quarterly commissions for employees Calculate and generate invoices for monthly contractor commissions Process and issue annual W-2 and 1099 forms to employees and contractors Answer questions from employees related to payroll and commissions topics Create and post proper journal entries related to payroll runs, including calculating and posting a month-end payroll and commissions accrual Code and record employee credit card expenses Assist with the implementation of Concur for employee T&E and maintain T&E through Concur once implementation is complete Assist Controller and accounting team with ad hoc projects, as required
So why should you work with us?
Heat Makes Sense, Inc. is a fast-growing hair care and tool manufacturer, with our headquarters in Williamsburg, Brooklyn and a brand-new warehouse in Pennsauken, NJ which houses all our brands? inventory. We have been providing fun, performance-driven products and tools to professional stylists and consumers since 2009. Our products are carried by salon professionals and retailers worldwide. You?ve seen amika in Birchbox, Sephora and in your high-end salon (check amika out:, you?ve seen Eva-NYC in Costco, Target and Urban Outfitters (check eva out: and you?ve seen PYT at your local mall or shopping center (check pyt out: We know we owe a lot of our success to our office culture and embracing a family-like work environment.
Unlike most other companies, we create everything in-house. Our product development team has an idea for a tool or shampoo and creates and tests a bunch of different versions (employee participation encouraged!). Next, it goes to our amazingly innovative design studio to create our unique packaging and marketing materials and then on to operations to get produced. From there, marketing, sales and ecommerce take the reins to get it out into the world. All along the way, we have our executives, finance/accounting and HR/Admin departments to make sure the company itself is running smoothly (we still have hiccups but we?re getting better and better every day!) No matter what part of the company you work, you have an impact on the company as a whole, which inspires a team mentality.
?Work hard, play hard? may be clich? but it?s really what we believe in. We have company events throughout the year, big and small: from going to the bar for happy hour, to summertime rooftop BBQs to our annual booze cruise. We try to make this a fun and happy place to be and offer perks throughout the year to show our employees we appreciate their hard work.
Here are some quotes from real employees to tell you about who we are:
?Great products, great ideas, fun environment, great employees, capable and caring management, and endless opportunities for growth and development.?
?A warm and encouraging atmosphere.?
?Relationships between co-workers are extremely important here, which makes the overall experience of going to work very pleasant.?
?Hard work is recognized.?
?I feel lucky to be a part of a brand that is on an upward path?it is a very exciting time.?
?Lots of fun events where you spend time and get to know coworkers outside the office, overall my team felt like a family, and that?s rare in the workplace.?
?Super supportive management that really lets you have a voice and listens to your input and ideas.?
OK, are you in yet? Here are some more details:
Location: Brooklyn, NY 11206 Type of Employment: Full-time Reports to: Controller
Qualifications: Bachelor?s degree in Accounting or a related field Minimum 2-3 years experience processing payroll for at least 100 employees across multiple states, and minimum 2 years experience working in tax accounting; preference to candidates with a mix of small business and large corporate department experience Understanding of payroll withholdings and payroll tax requirements Excellent verbal and written communication skills with management, direct co-workers, as well as other departments Self-motivated, detail-oriented with strong organizational and time management skills Foundational understanding of US GAAP Be able to prioritize and complete all tasks in a timely manner and handle several issues simultaneously Highly proficient with Microsoft Office including Outlook, Word, and Excel Demonstrates flexibility and adaptability in a change-oriented environment Enthusiastic and eager to learn and problem solve, including taking initiative to propose solutions Ability to work in a team environment and prioritize and execute concurrent assignments Ability to meet deadlines with minimal supervision Exposure to SAP (byDesign), Trax payroll, Concur, and Bamboo HR is preferred but not a condition of employment
Benefits & Perks: Health, dental and life insurance 401(k) matching Short and long-term disability Paid maternity and paternity leave Quarterly product allowance for all HMS brands Paid vacation and sick time Make friends Love going to work every day Work in a cool neighborhood Work in a freshly remodeled office space
Ready to apply? Please click the link that will bring you to our careers page through Greenhouse. Submit a cover letter describing yourself and why you?d be the perfect fit along with your resume.
If you aren?t the person for this job but know who is, send them this job. If we hire them, we?ll give you $2500. Seriously. When we hire people, we ask who they were referred by and we pay this bonus to the referrer. That could be you if you share this job with a friend who?s perfect for it! * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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